Dictionary of Library Terms
by Chris Rippel, revised February 2004.
Explanations in this dictionary are short. Longer explanations of librarianship are in Kansas Public Library Handbook by Roy Bird and the Trustees and Librarian's Working Together by Jim Swan.
Dictionary of Library Terms
by Chris Rippel, revised February 2004.
Explanations in this dictionary are short. Longer explanations of librarianship are in Kansas Public Library Handbook by Roy Bird and the Trustees and Librarian's Working Together by Jim Swan.
Access points: Characteristics (e.g., author, title, and subject headings) of items used to searching a card catalog, online catalog or index to find specific desired items in a library's collection. Access points are the fundamental key for finding specific items or information in large collections of items and information.
Accessibility: Characteristic of library grounds (e.g., parking areas), library buildings (e.g., doorways, restrooms and drinking fountains), library equipment (e.g., computers and microfilm readers), and library collections that allows use by all patrons regardless of their abilities or disabilities. The American Disabilities Act requires libraries to meet some minimal standards for accessibility.
Acceptable Use Policy: Library policy defining patrons' acceptable use of library computers and access to Internet.
Acquisitions: The process of purchasing library materials and the library department responsible for the acquisition process. The Central Kansas Library System Technical Services department offers to do this for Central Kansas Library System members for free. By ordering through the book vendor, Ingram, Central Kansas Library System purchases most books at 40% of retail.
Adobe Acrobat Reader: Free software for viewing PDF (i.e., portable document format) full text documents usually delivered over the Web.
Advocacy: Promoting libraries within the federal and state legislatures.
American Disabilities Act (ADA): Federal law requiring all public buildings funded by tax dollars to meet minimal standards to create accessibility for persons with disabilities. Libraries unable to meet these standards must provide alternative methods of providing accessibility. More information is available in the "Disabled" article in the Kansas Public Library Handbook and the CKLS Trustee Manual.
Annual reports: Yearly forms Kansas librarians fill out for the Central Kansas Library System and the Kansas state Library reporting the past year's activities.
Annual: A publication released each year. Example: The World Almanac
Archives: Collections of unique publications or records of a person or organization.
Audiovisual: Non-book media containing pictures, video and/or sound. Examples: videocassettes and audiocassettes
Audits: K.S.A. 75 1122 requires all municipalities have annual gross receipts, general obligation of revenue bonds greater than $275,000 be audited by an certified public accountant or licensed municipal accountant. Public libraries are included in this audit in some cases. Libraries receiving State Aid or LSTA funds are required to retain records for five years in case an audit is required.
Auto-graphics: The company that produces Kansas' statewide catalog, Kansas Library Catalog
Automation: 1. A Central Kansas Library System department run headed by Steve Thomas providing advice and help purchasing and maintaining computer hardware and software of member libraries. 2. The process of turning the card catalog into an online catalog and placing patron information into the computer. The final result is an online catalog for looking up the library's holdings and circulation system on the computer for circulation of materials to patrons. An online catalog and automated circulation system is used from several computers that communicate with each other over a LAN.
Back files: Older issues of magazines, usually stored in a back room. Patrons request library staff to retrieve desired issues.
Backlist: Older publications still available for purchase from publishers.
Banned books: Books that have been censored in the past. The American Library Association promotes awareness of censorship issues with Banned Books Week each September.
Bar code: A small label with vertical lines stuck on books, magazines, patron's library cards etc. to identify the item or person in the automated circulation system. The bar code actually represents a unique 10-digit number also printed on the label. Bar codes for library materials are either smart or dumb.
• Smart barcodes come with the 10-digit number already linked to the cataloging record of the item and the title of the item printed on the bar code label. Library staff simply stick labels on the appropriate items.
• Dumb barcodes only have the 10-digit number. The labels are not linked to any item nor have the title of an item. Library staff must link, in the cataloging record, the bar code number on the label to the item they stick the label is stuck on.
• During check out, bar codes are entered in the computer with a bar code reader or wand or, when necessary typing in the number on the label.
Bar code reader: Device using a laser to read bar codes and enter the bar code number into the computer.
Basic grants: Grants provided by the Central Kansas Library System (CKLS) for based on the size of the library and the ability to meet patrons' needs.
Bi-annual: Publications or events appearing twice a year. Compare with biennial, every two years.
Bibliographic database: A catalog or index in a computer. The database is searched by author name, title, or subject to retrieve a list of bibliographic citations. The Kansas State Library has purchased numerous bibliographic databases under the brand names of InfoTrac and FirstSearch. These databases are available through the Web and Kansas citizens can reach these databases on the Web at their local libraries or from home with a Kansas Library Card.
Bibliographic citation: A citation of a book or magazine article provides the author's name, title, publication date, and publisher of the item for the purpose of helping readers find copies of that item.
Bibliography: A list of bibliographic citations about a particular subject.
Biennial: Publications or events appearing every two years. Compare with bi-annual, twice a year
Bi-monthly: Publications or events appearing every two months. Compare with bi-weekly, every two weeks.
Bindery: Companies responsible for binding magazines into single volumes or rebinding damaged books.
Bi-weekly: Publications or events appearing every two weeks (similar to a semi-monthly). Compare to bi-monthly, every two months.
Blue Skyways: A website at www.skyways.org containing groups of Web pages on Kansas libraries, communities, education and government. Blue Skyways is run by the Kansas State Library and University of Kansas Medical Center in Kansas City, Kansas.
Book jobber: A company or individual selling books to libraries
Book vendor: A company or individual selling books to libraries.
Book return: An open or closed container either in or outside the library for patrons to return checked out books.
Boolean operators: Conjunctions "and", "or" and "not' for combining search terms when searching databases on computers. "wolves and Yellowstone" retrieves items containing both wolves an d Yellowstone "cars or automobiles" retrieves items containing either cars or automobiles "cowboys not dallas" retrieves items containing cowboys, but excludes all those items mentioning dallas
Broad-band connectivity: Internet connections faster than dial-up Internet connections. Methods of broad band Internet connections include DSL, cable, wireless and satellite.
Browser: See Web browser.
Browsing: Patron activity of looking along library shelves to find a good book to read.
Call number: Each library item has a unique call number identifying its location in the library. When patrons find a desired item in the library's catalog, patrons use the call number to go to the item's location on the shelf. The two most common call number systems in the United States are Dewey Decimal (aka DDC) and the Library of Congress (LC) Classification Systems. Both systems group books on shelves by subject. The libraries in the Central Kansas Library System use the Dewey Decimal System for their call numbers.
Capital Improvement Fund: Library operating budget set aside in a bank account for future capital expenditures. More information is available in "Capital Improvement Fund" in Roy Bird's the Kansas Public Library Handbook
Card catalog: Drawers containing 3" X 5" manila cards arranged alphabetically by author, title, and subject. When author, title, and subject cards are interfiled together, this is a dictionary catalog. When author, title, and subject cards are filed in separate catalogs, this is a split catalog. Putting a card catalog on the computer is called automation. This produces an online catalog.
Card set: The group of catalog cards for a specific book or item such as video or audiocassette to be filed in the card catalog and shelflist. A complete set of catalog cards contains a shelf list card, author/main entry card, title card and one or more subject cards and sometimes some "added entry" cards. All these cards contain the same information. They are distinguished from each other by the top line on each card. The title card will repeat the title of the item on the top of the card. This top line is the access point to that item in the library.
Cash Basis Law: K.S.A. 10-1101 through 10-1116 stating that libraries can not spend more money than they receive in revenue. More information is available in "Cash basis law" article in the Kansas Public Library Handbook
Catalog: See Card catalog or Online catalog.
Catalog card: A 3" X 5" manila card containing a description of a library item and subject headings assigned by the cataloger. Each item (e.g., book, magazine, videocassette, audiocassette) will have several catalog cards called a card set. Each card provides an access point for that item. When the same information is on a computer, it is called a cataloging record
Cataloging: The process of collecting and writing down the information for catalog cards. This information requires a physical description of the item and the assignment of authoritative subject headings and call numbers. When catalogers collect this information from the actual item, this is called original cataloging. When original cataloging is borrowed by other catalogers this is copy cataloging. Most cataloging by the Technical Services of the Central Kansas Library System is copy cataloging. However, when cataloging by other librarians is not available, the head of Technical Services will do original cataloging of the item
Cataloging record: Cataloging information (e.g., author, title, and subject) for one item on a computer. In a cataloging record, each piece of cataloging information is placed in a separate area called a field. The author's name is placed in the author field. The title is placed in the title field. And so on. Place each piece of information in a designated field allows patrons to search an online catalog in one field or in a combination of fields. This makes online catalogs more powerful tools than card catalogs for identifying specific items meeting patron needs
CD-ROM: See Compact Disk - Read-Only Memory (CD-ROM).
Censorship: Suppression of ideas and information to certain persons. In libraries, this usually means restricting public access to books, magazines, Web pages, etc. Librarians, as a group, oppose censorship in favor of intellectual freedom. More information is in the "Censorship" article in the Kansas Public Library Handbook and online at www.ala.org
Challenge: The request by a patron to have an item removed from library shelves. More information about challenges is at www.ala.org
Charter ordinances: A tool city, county, or townships can use to override state law when Kansas statutes are not uniform across the state. In the past, home rule charter ordinance was used by library boards to raise the mill levy for the library above the statewide tax lid set by the state legislature. The need for home rule charter ordinance vanished with the removal of the tax lid in 1999.
Checking in: A process for recognizing a patron has returned an item previously checked out by that patron
Checking out: A process for lending library books, magazines, etc. to patrons. Items are checked out for a limited time called the loan period. The end of the loan period when items must be returned is called the due date. Items not returned by the due date are "overdue". Many librarians mail out "overdue notices" to patrons. Items returned after the due date are "fined". Checking out the same item to the same person again is called "renewing"
Children's Internet Protection Act (CIPA): A federal law requiring Internet filters be placed on all computers of library receiving Erate or Library Services and Technology Act grants for Internet access. Neighborhood Children's Internet Protection Act (NCIPA) is a related law requiring libraries and schools have an "Internet Safety Policy" and a public meeting to review that policy.
CIPA: See Children's Internet Protection Act (CIPA)
Circulation: A process of lending library items to patrons or to other libraries through interlibrary loan. The complete circulation process includes checking out items to patrons, checking in returned items, and reshelving items on library shelves. Additional circulation duties frequently include placing holds on or recalling items already checked out, creating and mailing out overdue notices and collecting fines for overdues
Citation: See Bibliographic citation
CKLS System Plan: Annual plan outlining current Central Kansas Library System (CKLS) services, grants, goals and objectives for the coming year. The plan also states the requirements for CKLS' basic and incentive grants.
CKLS Policy Review Manual: Publication to aid in the annual review of library policies.
Claimed: Notification to a magazine vendor that an issue was not received and asking for a replacement.
Claimed returned: Library items patrons claim to have returned, but are not checked in and have not been found by the library staff.
Collection Development: A process of selecting materials (i.e., books, magazines, etc.) and removing (i.e., weeding) materials from the library collection. This process includes analyzing patron and community wants and needs; selecting materials satisfying those wants and needs, acquiring those materials, evaluating the collection for meeting needs, and removing materials no longer meeting community and patron wants or needs.
Community analysis: A process for obtaining historical, demographic, economic, transportation, political, and cultural information about the library's community. This information is collected through census data, surveys, focus groups, analysis of local yellow pages, and surveys. This information is used for evaluating current library programs and services and creating new programs and services to better satisfy community and patron wants and needs.
Confidentiality of patron records: Policy denying other citizens and law enforcement officials without court orders access to patron circulation and other records (i.e., what patrons have checked out). The purpose of this policy is to protect patrons' right of privacy
Conflict of interest: Situations when a board member could personally profit or belongs to an organization that could profit from board decisions. More information is available in the "Conflict of interest" article in Kansas Public Library Handbook and CKLS Trustee Manual.
Continuing Education: See Workshops.
Copyright: Copyright is a legal, limited monopoly to reproduce original works, create derivative works, distribute copies, and display the copies of the work This monopoly lasts the life of the author plus 70 years. These rights and limitations are defined in U.S. Code Title 17. Two limitations allow American libraries circulate materials for free. The Doctrine of First Sale, defined in Title 17, Section 109, gives owners, including libraries, of specific copies of a work the right to lend, give, and sell those specific copies. The Doctrine of Fair Use, defined in Title 17, Section 107+, gives individuals and libraries the right to copy portions of works for educational or personal use. Fair use legalizes the interlibrary loan of photocopies of magazine articles. Libraries in many other countries (e.g., England and Australia) do not have these "public lending rights" and must pay fees for lending materials.
Database: Information stored on a computer in a way to enhance searching.
Depository library: A library participating in the Federal Depository Library Program. These libraries receive and provide public access to federal or state government publications. Kansas has 13 designated federal depository libraries.
Dewey Decimal Classification (DDC): Classification system used by all members of the Central Kansas Library System for assigning call numbers on the spines of books to group them by subject on library shelves. The broadest classification system is the following. 600 Crafts200 Religion 700 Fine Arts300 Sociology 800 Literature400 Languages 900 History
000 General Works
500 Natural Science
100 Philosophy and Psychology
Dial-up: Internet connection over a regular telephone line.
Dictionary catalog: A catalog in which author, title, and subject cards are interfiled alphabetically in the same card catalog. Compare with divided catalog.
Divided catalog: A catalog in which author cards, title cards, and subject cards are filed in separate card catalogs. Divided catalogs may place each set of cards in a separate catalog or group two of the sets together, such as title and author cards in one catalog and subject cards in a second catalog. Compare with dictionary catalog.
Electronic Journal: A publication, often scholarly, that is made accessible in a computerized format and distributed over the Web.
E-mail: Electronic messages transmitted over Internet or local area network or the ability to transmit such messages. Email may be sent from one person to another person. Email may also be sent between groups of people using mailing lists. The Kansas library community has several mailing lists including Kanlib.
Library staff use these mailing lists to distribute news and discuss issues and problems.
Emergency Preparedness: The result of plans and procedures for responding to potential threats to library staff, patrons and facilities.
Employee Benefit Fund: A fund for purchasing certain employee benefits exclusive of salaries or other direct payments to employees. More information is available in the "Employee Benefits" article in Kansas Public Library Handbook.
Endowments: Funds or property donated to libraries as a source of income.
Encumbrance: Funds dedicated by purchase order to purchasing a specific item.
E-Rate: The common term for the federal program that supplements schools and libraries in paying telephone bills and connections to Internet.
Executive Session: Special session called during board meetings to discuss personnel matters, employer-employee relations, consult with an attorney, or preliminary discussion with purchasing real property. For more information see "Open Meetings" in The Kansas Public Library Handbook.
Facsimile signature: A signature on a stamp that can be used when the person authorized to sign library checks is unavailable. More information is available in the "Facsimile signature" article in Kansas Public Library Handbook.
Fair Labor Standards Act: A 1938 federal law requiring employers pay overtime compensation to employees working over 40 hours a week.
Federal Employee Identification Number (FEIN): A number issued by the IRS to identify an individual employer (e.g., the library). The library board treasurer and city clerk should know the library's FEIN number.
FEIN: See Federal Employee Identification Number
Firefox: Web browser alternative to Microsoft's Internet Explorer.
First class cities: Kansas cities with large population. In the CKLS region, only Salina is a first class city.
Freedom to Read Statement: A statement of seven propositions supporting the publication of a wide variety of views and opposing all attempts by citizens to read those views because freedom of expression and access to those expressions are necessary for a healthy democracy. The statement was originally adopted by the American Library Association in 1953 and has been updated several times since.
File Server: A computer providing access to software and documents over a LAN to computers used by people. For example, a library computer containing the online catalog
Firewall: A combination of software and hardware protecting Web servers (i.e, computers connected to the Web) from tampering by outsiders.
Fixed Asset Accounting: A requirement that all libraries that are members of municipalities with annual gross receipts above $275,000 maintain an inventory of fixed assets such as furniture, equipment, etc.
FOKL: See Friends of Kansas Libraries (FOKL)
Friends of Kansas Libraries (FOKL): The official organization for Friends of Library groups. More information is available at http://www.fokl.net/
Full-text: The entire contents of an article or book in electronic form. The Kansas State Library purchases online databases containing the full-text of many articles and books. Kansas citizens can obtain access to these full-text resources by getting a Kansas Library Card
Gateway Libraries: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations fewer that 500 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. CKLS members in the Gateway Library category are public libraries in Agra, Burr Oak, Courtland, cuba, Formoso, Glen Elder, Gypsum, Jamestown, Kirwin, Lebanon, Long Island, Luray, McCracken Otis, Palco, Praire view, Randall, Republic, Sylvan Grove.
Google: Popular search engine for searching Web pages. www.google.com/
Grants: See Basic grants, Incentive grants.
Hold: A request that an item be held for a patron until that patron can pick it up. The item may be checked out to another patron or be a new item still being purchased or processed for circulation.
Holdings: A library's collection of books, magazines, videos, etc.
Holding libraries: The libraries owning a specific title. For example, below each cataloging record for each title on the Kansas Library Catalog is a list of the holding libraries owning a copy of that title.
Holdings maintenance: Keeping the Kansas Library Catalog (KLC) up-to-date by removing or adding your library's name on the lists of libraries owning books, audiocassettes, and videos on the KLC. CKLS encourages all its members to do this. For more information contact CKLS headquarters at 1-800-362-2642.
Home page: Home page has two meanings in the context of the Web. The main Web page for a specific organization or individual or the first Web page that appears when a Web browser is opened.
Home rule: An amendment to the Kansas Constitution allowing cities, counties, and townships the power to pass charter ordinances. More information is available in the "Home Rule" article in the Kansas Public Library Handbook.
html: See Hyper Text Markup Language (html)
HyperText Markup Language (html): Coding for writing Web pages telling Web browser software how to display the Web page on the computer screen.
Hyperlink: Text or graphics within Web pages that when clicked retrieve a second Web page because behind the clickable text or image on the first page is a URL pointing to the second page.
Hypertext: A documents containing hyperlinks.
ILL: See Interlibrary Loan
IMLS: See Institute of Museum and Library Services
In-print: Publications still being printed and available for purchase. See out-of-print and Print on demand.
In-process material: Newly acquired items still undergoing cataloging and other preparations for circulation.
Incentive grants: Grants above basic grants provided by the Central Kansas Library System (CKLS) for based provision of children's programming, library training, and community involvement. More information is available in the CKLS Trustee Manual and the current CKLS System Plan.
International Standard Book Number (ISBN): A number given to book that identifying that specific book.
International Standard Serial Number (ISSN): A number given to a serial (e.g., magazine) which uniquely identifies it.
Internet: A worldwide network of computers that can talk to each other. Internet computers offer a variety of services including email and the World Wide Web.
Internet Explorer (IE): Web browser software by Microsoft.
Internet filters: Software blocking access to undesirable Web pages, such as pornography, racism, extreme violence, etc. Filters block Web pages using lists of URLs and words identified with undesirable topics. The American Library Association and the Kansas Library Association have adopted resolutions against the use of filters in libraries claiming that filters block constitutionally protected speech.
Internet Safety Policy: A library policy required by the Neighborhood Children's Internet Protection Act for libraries to receive federal Erate and LSTA grants for internet access. This policy defines minors' acceptable use of Internet access on library computers.
Internet Service Provider (ISP): A commercial company providing Internet connections to individuals and organizations.
ISBN: See International Standard Book Number
ISSN: See International Standard Serial Number (ISSN)
Kansas Association of School Librarians (KASL): Professional association for school librarians.
Kansas Center for the Book: A non-profit organization promoting reading, especially the reading of books by Kansas authors.
Kansas Library Association (KLA): The official association for Kansas librarians. More information is at www.skyways.org/KLA/
Kansas Library Card: A free service of the Kansas State Library providing Kansas citizens Web access to full-text databases and electronic books. Any Kansas citizen can obtain a Kansas Library Card from their local library. More information about the Kansas Library Card is available at www.kslc.org
Kansas Library Catalog: This is a online catalog containing the books, magazines, videos, audiocassettes, microforms in hundreds of public, school and academic libraries across Kansas. Most of these items can be borrowed by any library through interlibrary loan.
Kansas library laws: Though Kansas laws effecting libraries are scattered across Kansas Statutes, the sections defining the authority, roles, duties and responsibilities of public libraries and their boards are concentrated between 12-1201 and 12-1257 inclusive.
Kansas Library Trustees Association (KLTA): The official library association for library board members. More information is available at www.skyways.org/KLTA/
Kansas Personnel Employees Retirement System (KPERS): Official retirement system for state and municipal employees working more than 17.5 hours per week. More information is available in The Kansas Public Library Handbook and online at www.kpers.org/
Kansas Public Library Handbook: Publication of the Kansas State Library by Roy Bird provides short, authoritative articles on topics and issues important to Kansas librarians and trustees. Out of print.
Kansas State Library Advisory Commission: An advisory body for the Kansas State Library. Their duties include approving the system plans of the regional library systems
Kansas State Library: See State Library of Kansas.
Kansas Statutes Annotated: Kansas laws with additional notes explaining meanings and providing citations of related material. Every library should have a copy. The statutes without annotations are available on the Web at www.kslegislature.org/cgi-bin/statutes/index.cgi
Keyword search: A search for significant words anywhere in the author, title, or text areas of a bibliographic citation or full
text database. Keyword search contrast with subject heading search. Keyword searching looks for the terminology used by the author in the title or text. During cataloging or indexing of an item, authoritative subject headings can be added to that item and all other items written on the same subject. Searchers can use these authoritative subject headings to retrieve all items on that topic. Keyword searching is best when authoritative subject headings are not known. The CKLS Technical Services catalogers use Library of Congress Subject Headings for their authoritative list of subject headings.
KIC Council: Governing body of KICNET
KIC Council Membership Agreement: An agreement librarians must sign before participating in KICNET.
KICNET: The computerized interlibrary loan network for Kansas libraries.
KPERS: See Kansas Personnel Employee's Retirement System (KPERS).
LAN: See Local Area Network (LAN).
LC Subject Headings: See Library of Congress Subject Headings.
LCSH: See Library of Congress Subject Headings.
Lease purchase agreements: Contracts between libraries and companies for leasing equipment or facilities.
Library Automation: Process of placing the library catalog and circulation system on a computer. This process requires 1) purchasing computers and library automation software; 2) putting bar codes on the library books, videos and audiocassettes; 3) converting the card catalog to an online catalog; and 4) entering patron contact information in the computer. The end result is A) a library catalog that can be searched more easily and thoroughly than card catalog and B) a circulation system that more quickly checks out and checks in stacks of books; C) prints overdue notices; and D) provides more thorough; detailed, and therefore, useful, circulation statistics.
Library Bill of Rights: Statement adopted by the American Library Association encouraging librarians and their library boards to adopt policies and practices that treat all citizens equitably, provide materials meeting the needs of all citizens in the library's community and resist efforts to do otherwise.
Library Materials Protection Act: K.S.A. 21 3702 defines the theft of library materials as a theft of public property. This gives librarians a stronger hand in recovering and replacing long overdue materials.
Library of Congress Subject Headings (LCSH): Authoritative topical words or phrases used in library card catalogs and online catalogs.
Library Services and Technology Act (LSTA): A federal program providing funding to the Kansas State Library. This money supports statewide programs such as KICNET, Talking Books, children's programming and LSTA Technology grants.
Linking Libraries: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations between 500 and 1000 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. CKLS members in the Linking Library category are public libraries in Cawker City, Claflin, Clyde, Delphos, Glasco, Jewell, Kanopolis, Kensington, Logan, Lucas, Scandia, and Wilson.
Loan period: The length of time for which library patrons may borrow items.
Local Area Network (LAN): A group of computers networked to share resources within a building. For example, a library's online catalog and automated circulation system would be shared across a LAN.
Logoff: End a session with a computer program.
Login: Begin using a computer program by typing in an identifier code and a password.
Logon: Begin using a computer program by typing in an identifier code and a password.
LSTA: See Library Services and Technology Act (LSTA)
MARC: See Machine Readable Cataloging (MARC).
Machine Readable Cataloging (MARC): A standardized format allowing many online catalogs produced by many different companies to understand the same cataloging record.
Major Resource Center Library I: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations 25,000 and 100,000 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. The CKLS member in this category is Salina.
Major Resource Center Library II: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations more than 100,000 people. No CKLS members are in this category.
Major Service Centers I: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations 2,500 and 10,000 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. CKLS members in the Major Service Center I category are public libraries in Belleville, Beloit, Ellinwood, Ellsworth, Hoisington, Phillipsburg, and Russell.
Major Service Centers II: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations 10,000 and 25,000 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. CKLS members in the Major Service Center I category are public libraries in Concordia, Great Bend, and Hays.
Marketing: Promotion of library services and programs. Marketing is important because citizens, even those who frequently come to the library, are not aware of the changes happening in your library. Marketing also promote community support for the library. CKLS' Incentive Grant offers $50 for involving the library into the community.
Media: A category of materials such as monographs, serials, audio visual, microforms, etc.
Materials Replacement Fund: Money from the Kansas Library Network Board for replacing books, audiocassettes, and videos lost by lending to other libraries.
Material Selection Policy: Library policies guiding the collection development process used by library staff. This policy defines the purpose (i.e., mission) of the library's collections and sources of information about available materials, criteria for selecting materials (i.e., selection), criteria for removing materials from the collections (i.e., weeding) and how to handle challenges to materials in the collection.
Microfiche: Microphotographs of printed material on a small sheet (4" x 6") of cellulose film.
Materials: Books, magazines, videocassettes, audiocassettes, etc. purchased for the use of patrons either through circulation or use in the library.
Microfilm: Microphotographs of printed material on a reel of cellulose film. Microfilm is usually created of documents that are deteriorating. These reels are viewed with a microfilm reader. Microfilm readers capable of printing pages are called microfilm reader/printers.
Microforms: All forms of micro-reproduction, e.g. microfilm, microfiche, microprint, etc.
Monograph: A broader term for print items that are complete in themselves, such as a book or pamphlet. Compare with serials.
NCIPA: See Neighborhood Children's Internet Protection Act (NCIPA)
Negligence: A category of liability resulting from the failure in protecting others from harm (e.g., unsafe buildings and grounds).
Neighborhood Children's Internet Protection Act (NCIPA): A federal law requiring libraries and schools receiving federal funds for Erate or LSTA for Internet connections to have an "Internet Safety Policy" and conduct a public meeting to allow the public to review that policy. See also Childrens Internet Protection Act (CIPA). More information is available at www.skyways.org/KSL/libtech/erate/
Non-circulating: Library materials patrons can not check out. (e.g., reference books).
Nonfeasance: A category of liability resulting from the failure in doing something that should be done (e.g., failure in getting copyright clearance).
OCLC: Online Computer Library Center. A nonprofit library computer service and research organization providing online cataloging, interlibrary loan, online databases and other services to libraries. CKLS is a member of the Bibliographic Center for Research (BCR) affiliate of OCLC.
Online: Any capability available or work done directly on a computer. For example, online help or online cataloging .
Online catalog: A library catalog on a computer replacing the card catalog.
Online cataloging: The process of cataloging library materials carried out on computers. Online cataloging is often called "copy cataloging" because catalogers frequently copy the cataloging done by other librarians. Cataloging library materials from scratch is called "original cataloging." The vast majority of the cataloging supplied to Central Kansas Library System members is "copy cataloging" from OCLC. When cataloging for items is not on OCLC, Kathy Mitchum, head of Central Kansas Library System's Technical Services, creates original cataloging for items.
Online resources: Web sites containing full-text articles, books and other useful content.
Online searching: Searching a resource on a CD-ROM or on the World Wide Web.
Open Meetings: Requirement by Open Meetings Act that library business be discussed in a publicized meeting in which any member of the community could attend (i.e., library board meeting). An exception to open meetings is the executive session. More information is available in Kansas Public Library Handbook , page 107.
Open Records Act: Kansas Statutes Annotated 45 221 (KSA 45 221) declares that all records of public agencies are open for inspection any person except those specified in exceptions. Exemption 23 says circulation and interlibrary loan records that specifically identify individuals are not open records. The USA PATRIOTS Act overrules Exception 23.
Original cataloging: Making a cataloging record from scratch for a book, video, audiocassette, etc. Compare with copy cataloging. Kathy Rippel at CKLS headquarters is responsible for original cataloging.
Overdue:An item not returned to the library by its due date.
PATRIOTS Act: See USA PATRIOTS Act.
Patron Record: A record containing information about a library patron.
Periodical: A serial (journal, magazine) which is published at regular intervals, is numbered, contains separate articles, and has no pre
determined end date. Does not include newspapers or conference proceedings.
Privacy: A right of patrons to open inquiry without having the subject of their interest examined or scrutinized by others. Librarians' support for this right is based on the assumption that revealing information about patrons and their interests without their permission undermines the trust between patrons and their library. Circumstances under which patron information is revealed should be defined in the library policy for confidentiality of patron records.
Prompt Payment Act: K.S.A. 756402 requiring libraries to pay bills within 30 days of receipt.
Reference collection: A separate collection of books (e.g., encyclopedias, dictionaries, handbooks, directories, etc.) for answering reference questions. These materials usually do not check out.
Reference desk: A special desk in the public area for reference librarians.
Reference question: A request for information requiring the use of the reference collection, telephone, or online searching to find the answer.
Regional Library Systems: Legally established agencies for helping libraries better serve their patrons and extend library service into areas without libraries. Kansas has seven regional library systems: Central Kansas Library System based (Great Bend), Northeast Kansas Library System (Lawrence), North Central Kansas Library System (Manhattan), Northwest Kansas Library System (Norton), South Central Kansas Library, Southeast Kansas Library System (Iola), Southwest Kansas Library System (Dodge City)
Renewal: An extension of the loan period for charged library materials.
Reshelving area: Stacks where returned materials are stored before being reshelved.
Robert's Rules of Order: Traditional procedures for conducting meetings. Library boards may prefer following a subset of these rules called "Procedures in Small Boards" in Trustees and Librarians Working Together by Jim Swan, page 32.
Rotating book van: A truck full of books and audiobooks that visits CKLS members every other month. Homepage
Second class cities: Kansas cities with mid-sized population. In the CKLS region, Belleville, Beloit, Concordia, Ellis, Great Bend, Hays, Hoisington, Lincoln, Minneapolis, Osborne, Phillipsburg, Russell, are second class cities.
Serials: A publication issued in successive parts, usually on a regular basis and intended to continue indefinitely. Examples include periodicals, newspapers, magazines, annuals, yearbooks, etc.
Service Centers: A category of libraries defined on in the Standards for Kansas Public Libraries 2006 revision as libraries serving populations between 1,000 and 2,500 people. This category is also used in the CKLS System Plan to determine the required number of programs for children and other populations the library must have each year and the amount of the CKLS basic grant given to the library. CKLS members in the Service Center category are public libraries in Downs, Ellis, LaCrosse, Lincoln, Mankato, Minneapolis, Osborne, Plainville, Smith Center, and Stockton.
Service policy: Library policies defining library hours and services and who may use those services.
Series: A group of monographs issued under a collective title, as well as under individual titles.
Server: A computer, or a program on the computer, that stores and provides access to other computers. Servers appear in two forms: file server and Web server.
Sexual harassment: Unwelcome behavior toward an employee because of that employee's gender. There are two kinds of sexual harassment. One is to create a hostile environment (e.g., the display of pornographic pictures). Quid pro quo harassment is promising employment benefits in exchange for sexual favors. More information is available in the CKLS Trustee Manual.
Shelf list: A card catalog listing holdings in call number order (that is, in the same order items are found on the shelf). The shelf list is used for inventorying the library's collections.
SLIM: The School of Library and Information Management at Emporia State University is the library school in Kansas. More information is available at slim.emporia.edu/
Stacks: Rows of bookshelves.
Standards for Kansas Public Libraries: Publication presenting standards for evaluating library governance, planning and marketing, services, automation and technology, personnel and physical facilities.
Standing order: Book order that automatically supplies a series of materials as they are published.
State aid: Monies distributed by the Kansas State Library to supplement local library budgets.
State Library of Kansas: State Library of Kansas headed by Jo Budler, State Librarian. More information can be found at www.kslib.info/
Story Time Programs: Programs for children other than the Summer Library Program required by CKLS' Incentive Grants. CKLS' Children's Department provides and wealth of materials for story time programs. For more information, see the current CKLS System Plan.
Subject heading: A term, name, or phrase used as an access point in a catalog or index. CKLS' Technical Services uses the Library of Congress Subject Headings for its cataloging of the materials of Central Kansas Library System members.
Subject search: A search for materials about a topic.
Summer Library Program: The summer program inviting children preschool through sixth grade into the library for fun activities and to check out books. This program is required to receive CKLS' Incentive grant. CKLS Youth Services Department provides CKLS members a printed manual on a theme and a training workshop in March
System Plan: See CKLS System Plan.
Talking Book Service: A federal program offering books and magazines on audiocassettes to person who are visually or physically unable to read a book or magazine. Distribution of these materials is coordinated through the Kansas State Library and the headquarters of regional library systems.
Technology plan: A plan written by librarians and trustees on the development of technology, primarily computers, in their libraries. Three-year technology plans are required for erate.
Technical Services: CKLS services for ordering books, audiocassettes, and videos, and preparing them for circulation including the production of catalog cards or catalog records for online catalogs. This service is free to all CKLS members. Technical services also sells processing materials at cost to CKLS members.
Third class cities: Kansas cities with a relatively small population. In the CKLS region, third class cities with libraries are: Agra, Alton, Bison, Burdett, Burr Oak, Cawker City, Claflin, Clyde, Courtland, Cuba, Delphos, Downs, Ellinwood, Ellsworth, Formoso, Gaylord, Glasco, Glen Elder, Gypsum, Hunter, Jamestown, Jewell, Kanopolis, Kensington, Kirwin, LaCrosse, Larned, Lebanon, Logan, Long Island, Lucas, Luray, Mankato, McCracken, Miltonvale, Otis, Palco, Plainville, Prairie View, Randall, Republic, Scandia, Smith Center, Stockton, Sylvan Grove, Wilson.
Trustees and Librarians Working Together: This handbook describes how to be an effective board. Every board member of member libraries of the Central Kansas Library System should be provided with a copy of this publication.
Uniform Resource Locator (URL): Jargon name for the address of a Web page. For example, www.skyways.org is the URL for Blue Skyways.
Union catalog: A card or online catalog containing the holdings of more than one library. The Kansas Library Catalog (KLC) is a union catalog of the holdings of hundreds of public, school, and academic libraries in Kansas.
URL: See Uniform Resource Locator (URL)
USA PATRIOTS Act: Public Law 107-56 strengthened the FBI's ability to investigate potential terrorist acts. Section 215 allows FBI agents to more easily obtain search warrants for immediately confiscating "any tangible thing" in libraries: books, circulation records, computer use records, any papers, computer disks and computers. Agents can also place a gag order on library staff denying them, under threat of federal charges, the right to tell anyone including the library board of the FBI confiscation.
Volume: One physical book or a number of magazine issues, usually one year, bound together in one book.
Web: Short term for World Wide Web.
Web browser: Software for using the World Wide Web. Four brands of Web browser software are Internet Explorer (aka IE), Firefox, Safari, and Mozilla.
Web page: A single "page" on the Web. The length of a Web page does not correspond to the length of a printed page. A single Web page can be many pages if printed out.
Web search: Using a search engine or subject guide to find Web pages or Web sites on a topic.
Web server: A computer always connected to the Web to provide Web pages to Web users. Compare with file server.
Website: A collection of hyperlinked Web pages on a Web server.
Weeding: The process for removing from library collections materials that are misleading, ugly, out-of-date, trivial, irrelevant, and sources easily obtained elsewhere through interlibrary loan.
Windows: Computer "operating system" produced by Microsoft. An "operating system" is the program, i.e., set of instructions, telling computers how to do certain basic functions such as save files and print documents.
Workshops: Events for training library staff and trustees. CKLS offers a number of workshops each year for library staff and trustees. CKLS Incentive Grant offers $1000 to help pay the costs of attending workshops. For more information see the current CKLS System Plan.
World Wide Web: A portion of Internet composed of electronic Web pages on computers scattered all over the world. These webpages are hyperlinked together with addresses of Web pages, called URLs, hidden in those pages. The combination of all the URLs in Web pages point ot all other Web pages creates the Web. The Web is taking over Internet because the Web is flexible to provide all the services of Internet in an easier to use (i.e., clickable) and prettier (i.e., with pictures) format.
Worker's compensation: Coverage for on the job accidents is mandatory when the library's annual payroll is over $20,000. More information is available in "Employee benefits" article in the Kansas Public Library Handbook.
Young Adults (YA): Young persons ages 13 to 18. This phrase is used to refer to books, and library programs and services targeted at this age group.
Youth Services: CKLS service providing story time and Summer Library Program materials for free to all CKLS members.